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The scope of this RFP includes the purchase, delivery, and installation of office furniture for approximately 56,000 gross square feet over 7 floors. The furniture dealer’s role and responsibilities include but are not limited to:
1. Provide executive level account management and/or project management. These individuals will be responsible for maintaining a professional working relationship among the parties, expediting the manufacturing process, and for resolving any problems.
2. Assist with the design, planning, cost estimating, procurement, implementation, and scheduling issues for the project:
a) Generate Installation/ Specification Drawings, Specifications, and Pricing for all products for review by the Project Team. Dealer to provide 3D drawings of typical offices, workstations, and custom furniture pieces.
b) Prepare and maintain, with regular updates, a schedule for furniture procurement including expediting, production, shipping, delivery, and installation.
c) Create, maintain, and track the overall furniture budget.
d) Present alternative product options if required by the Project Team.
e) Revise the drawings and specifications per the Project Team’s direction.
f) Coordinate sit testing as required by the Client.
g) Submit finish samples to the Project Team to review and approve for selected pieces.
h) Provide installation drawings representing the selected furniture pieces drawn to scale. Dealer to provide CAD drawings to the Project Team for general coordination.
3. Execute Order Entry/Tracking/Approvals:
a) Produce a validation package summarizing product specs and finishes with accompanying images and pricing to obtain Client approval for the final furniture order.
b) Place orders with manufacturers in a timely fashion and inform the Project Team of any delays in scheduling. the Project Team of any potential long lead items.
4. Project Coordination During Planning and Installation:
a) Coordinate electrical/data/AV and backing requirements with the Project Team. This includes generating drawings to show outlet locations prior to construction, then during construction, field verifying rough in locations and clearances for furniture to ensure proper fit. Furniture dealer shall notify the project team of any discrepancies or conflicts noted prior to order entry. In instances where conditions are not yet constructed, notify the Project Team of potential areas of concern so that these areas are brought to the attention of the General Contractor. b) Attend coordination meetings as required with the Project Team from Award of Contract through move-in. Meetings may be in person if required to address field conditions or to coordinate with the construction.
5. All furniture, fixtures, equipment, accessories, and their installation shall conform to all local, state, and national building and fire codes. The furniture dealer shall verify that products meet all applicable codes. This includes but is not limited to accessibility clearances, electrical devices, and flammability requirements.
6. Installation and Delivery:
a) The dealer is responsible for pulling any necessary electrical permit for electrical work associated with the systems furniture included in this bid.
b) Receive Product: Provide dealer personnel to inspect goods for freight damage and verify quantities upon arrival at the jobsite.
c) Warehousing (if required): If warehousing is required due to construction scheduling, indicate the availability of such to the client. Provide terms and rates for warehousing products prior to installation in the Bid Response Form.
d) Oversee the furniture delivery and installation process for quality control.
Installers will be required to coordinate and be responsible for all costs associated with City of San Francisco and any necessary permits for street/lane closures as they pertain to deliveries if required.
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